Access Records through Workflow Automation
Automate business rules to ensure FERPA compliance and student privacy
The Family Educational Rights and Privacy Act (FERPA) protects student privacy. FERPA regulations and laws apply to all schools receiving funds under the U.S. Department of Education. Avatier identity management software suite automates FERPA guidelines, business rules and workflow for access to student records, personally identifiable information and directory information.
Ferpa
Citation | Section | AIMS | Description |
---|---|---|---|
99.2 | Purpose | AIMS | Protect parent and students access to systems containing records governed under the General Education Provisions Act. |
99.3 | Definitions | Lifecycle Management | Automate Family Education and Privacy Act of 1974 business rules for access to FERPA systems of record. |
99.4 | Parents Rights | Lifecycle Management | Manage parent access under Act to learning management system (LMS) and other systems of record. |
99.5 | Student Rights | Lifecycle Management | Manage student access rights and access to systems according to FERPA regulations and institutional rules. |
99.7 | Annual Notifications | Group Enforcer | Automate workflow between systems for group membership notifications and communication to students, parents & groups. |
99.8 | Legal Records | Lifecycle Management | Manage access privileges to facilities, physical systems and equipment according to local, state and federal laws. |
99.10 | Record Reviews | Lifecycle Management | Manage parent and student access to systems containing records governed by FERPA regulations. |
99.11 | Charge Fees | Lifecycle Management | Automate access management business rules to charge fees when appropriate for copies of educational records. |
99.12 | Review Limitations | Lifecycle Management | Automate student access restrictions to systems containing parental financial and confidential information. |
99.20 | Amending Records | Lifecycle Management | Fulfill requests to amend student records through workflow automation and a business rule enforced approval system. |
99.30 | Disclosure Consent | Lifecycle Management | Apply prior consent disclosure business rules for access to systems with personally identifiable information. |
99.31 | Consent Not Required | Lifecycle Management | Allow access to systems with personally identifiable information when consent not required conditions are met. |
99.32 | Record Keeping | Lifecycle Management | Provision access to systems for disclosure of personally identifiable information under the Act. |
99.33 | Redisclosure | Lifecycle Management | Comply with Act when granting 3rd parties access to systems with personally identifiable information. |
99.34 | Institutional Disclosure | Lifecycle Management | Automate system and process workflow for student notifications when records are sent to another school. |
99.35 | Government Disclosure | Compliance Auditor | Allow audit access to learning management system (LMS) and other systems of record used for evaluations by State and Federal agencies. |
99.36 | Health & Safety | Lifecycle Management | Automate system workflow for the release personally identifiable information when student health and safety are in question. |
99.37 | Directory Information | Lifecycle Management | Customize access management rules and workflow for releasing personally identifiable directory information. |
99.38 | Juvenile Justice System | Lifecycle Management | Automate and manage access to systems as permitted by State statute after November 19, 1974. |
99.39 | Disciplinary Disclosure | Lifecycle Management | Permit access to systems and automate workflow for nonconsensual disclosure of records for disciplinary proceeds. |
99.61 | State & Local Laws | Lifecycle Management | Identify for disclosure access management State and local laws that require business rules in conflict with FERPA regulations. |
99.62 | Office Requirements | Compliance Auditor | Automate workflow for managing groups and reporting on policies, procedures and annual notifications. |