Job Listing

 

Marketing Communications and Trade Show Coordinator

Job Location: San Ramon, CA

 

Avatier Corporation based in San Ramon, CA is seeking an experienced professional to prepare and execute strategic event plans from start to finish for both internal and external events. Additional responsibilities include managing all aspects of marketing communications for the company working with our internal graphic artist and web design teams.

 

This is an excellent opportunity to join the fastest growing Identity Management Software Company in a role that offers plenty of variety, great benefits and strong potential for future advancement. If you are detail orientated and would enjoy driving projects that involve bringing together all of the components of marketing, we encourage you to apply today.

POSITION RESPONSIBILITIES
As Avatier’s Marketing Communications and Trade Show Coordinator, you are tasked with managing marketing communications like press releases, marketing Powerpoints, article contributions, analyst relationships, as well as organizing and managing large scale events like tradeshows, seminars, and webinars. Only qualified candidates will be considered for this position. The candidate must be:

 

• Self-Starter and self-directed but can take direction highly organized and detail oriented, with the ability to multi task easily

 

• Ability to work collaboratively with the marketing team as well as other departments

 

• Flexibility to complete deadline driven assignments and accommodate urgent requests as necessary

 

• Able to work in fast paced environment where flexibility is paramount and direction can change frequently

 

• Manage all the logistics related to company participation at events. Drive the coordination efforts of the following:

 

• logistical planning

 

• maintaining the key master attendee list

 

• periodic attendee follow-up messaging with key Product Marketing Managers (PMM)

 

• monitor all appropriate internal and external sales expenses accordingly and as required

 

• Track the inventory accounting for the Marketing Department Trade Show and Demo inventories on a routine basis to maintain all reporting forms and inventories are up-to-date

 

• Plan all budgeted domestic and international trade shows and meetings to include vendors, hotels, airlines, transportation/shipping, registration, convention/meetings or pre-meetings, external/sales expense reports, PO generation/approved bill payment etc

 

• Coordinate the posting/updating of marketing materials on the company website

 

• Coordinate with sales managers and marketing to plan and execute new and existing tradeshow events

 

• Interface with regional sales point person to target locations, source hotel venues,  and plan events  that meet the customer base needs for the area

 

• Negotiate contracts with convention centers/hotels to secure appropriate space and dates

 

• Develop the content and time table for the Expo agenda

 

• Prepare data for sales and budgetary analysis

 

• Prepare Expo manuals for vendors and work with product management to secure their participation in program

 

• Work with marketing communications team to develop the marketing materials for the Expo program: flyers, signage, promotions, monitors all event material

 

• Work on all promotional materials according to preset time lines

 

• Prepare all banquet event orders and logistic set up with event facility for event

 

• On-site liaison for implementation and coordination for event

 

• Review all expenses for accuracy and payment

• Travel for trade show support within the U.S and internationally

 

• Ability to take initiative and have a desire to ‘roll up the sleeves’ to get the job done.

 

 

MINIMUM QUALIFICATIONS:

 

• Undergraduate degree with transcripts required

 

• 3 years of marketing experience (with a enterprise software firm preferred) working trade shows, road shows, internal user conferences, client meetings, other external events sponsored by the company is required

 

• Resident of the San Francisco Bay Area required will be working daily in San Ramon offices

 

• Attended formal post-graduate Marketing courses & seminars – Please bring certificates or examples

 

• Ability to travel to tradeshows and marketing events

 

• Excellent Microsoft Office skills with emphasis on Powerpoint

 

• Excellent Microsoft Outlook calendaring & scheduling experience required

 

• Excellent verbal and written skills required

 

• Certified Meeting Planner (CMP), Certified Trade Show Marketer (CTSM) preferred

 

• Google Pay Per Click (PPC) experience preferred

 

• Webinar experience – ideally WebEx Event Center preferred

 

• Mail list manager experience – preferred Salesforce

 

• Create and Manage budget required

 

• Develop timelines and manage event execution on site required

 

Diversity creates a healthier atmosphere: equal opportunity employer M/F/D/V